Comments, compliments and complaints
Your feedback is very important to us
We are committed to delivering safe, high quality care
Schoen Clinic is dedicated to providing everyone who comes into our care specialised, safe, high-quality care.
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We will do everything we can to make your treatment or care with us is as comfortable as possible, we want your experience to be outstanding.
We hope you have no concerns about the care you receive but if you do, we are here to resolve things as quickly as possible for you.
Your feedback matters
We will do our best to ensure the time you spend with us is as comfortable as possible and provide you with excellent personal and professional care. Despite our best efforts, sometimes things may not go exactly as planned and we welcome feedback regarding any aspect of the care and service that you, your family or others experience.
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If you do encounter any problems, however small, we ask that you tell us as soon as possible. Please highlight any concerns as soon as they arise, rather than waiting, so we can resolve these in a timely fashion.
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Where things need to be improved, you can make a comment or provide feedback at any time and to any member of our team. We would encourage you to do this at the earliest opportunity, as most issues can be resolved quickly and informally. You can do this at any time from the beginning of your relationship with us until 28 days from realising that there is a problem. This time limit can be reviewed on a case-by-case basis, as we consider every issue individually.
How to make a complaint
If you feel that your feedback has not resolved the issue to your satisfaction, you may choose to make a formal complaint.
Our complaints policy ensures that your concerns are investigated and you are given a full and prompt reply.
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Any complaint that we receive is treated in confidence. We undertake to investigate all complaints courteously and sympathetically and to provide a rapid response within nationally recognised timelines.
Making a verbal complaint
You can make a verbal complaint to any one of our colleagues. Or you can speak to the manager directly as they are always happy to help, or ask to see the senior person on duty. It’s a good idea to make a note of when your complaint was made and who you spoke with. The department manager will attempt to resolve your concerns immediately. If this is not possible, your concerns will be investigated further.
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The investigation will be completed within 2 working days if you are in our care. If you have been discharged, you will receive a letter acknowledging receipt of your complaint within 3 working days and a full response within 20 working days from the Director.
Making a complaint by post
It is helpful to put all formal complaints in writing. If your complaint is about a member of our clinical team, you should address your complaint to:
Our online complaints and feedback form
Please fill in our online contact form if you wish to feedback to us. You can choose to be notified by email, phone or post that your feedback has been received. You will receive confirmation quicker if you chose to be notified by email, otherwise the procedure for postal letters will apply (please see above).
What happens if I am not happy with the response?
Our aim is to deal with your complaint as quickly as possible at clinic level. If you are not happy with our response, please inform the Director and explain why.
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If you are dissatisfied with this response, you can ask for an internal appeal as stage 2. You will need to do this within 6 months of the date of the final written response from the facility Director.
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If you are dissatisfied with the internal appeal and the decision of the UK Managing Director, you have the right to refer your complaint for an independent review. Details are below.
The complaints process: step-by-step
The complaints procedure has 3 stages and involves the following people and/or organisations:
2. Internal Appeal
Your complaint will be the responsibility of the UK Managing Director.
3. Independent External Adjudication
If you are dissatisfied with the internal appeal and the decision of the Managing Director, you have the right to refer your complaint for an independent review.
Please see the local facility ​downloadable leaflets above for relevant external escalation processes. ​
1. Local Resolution
At this level, your complaint will be handled by the clinic’s Senior Management Team and Clinic or Director.